Submitting your accountability report – paper or online?
Applications made during 2017 still require the submission of a hard copy or emailed accountability report. If you have misplaced the copy you received with the letter informing you of the Community Trust donation you can download our template here. Do NOT use this template if you made your application in 2018.
All applications made in 2018 were submitted through our SmartyGrants portal. If you made your application in 2018 you will therefore need to also submit your accountability report online. The Community Relations Manager has attached the correct digital form to your original application and you will be able to complete this by logging back into SmartyGrants. You will also receive a reminder email from SmartyGrants one month before your accountability report is due. You can submit your accountability report at any time however once the funds have been expended and outcomes can be described. To submit an online accountability report click here.
Extensions
If your project or programme requires an extension to fully spend the funds provided you can make this request through a letter or email addressed to the Trustees of the Community Trust of Mid and South Canterbury and forwarded to the Community Relations Manager who will present this on your behalf at the next possible board meeting. Please ensure that your letter includes the following information:
- The date, purpose and amount of the original donation
- The reason why the project has not been completed within the 12 months allocated
- The date by which you will be able to account for the project and the donation
It is advisable to also include relevant project updates to keep the board informed of the ongoing value and viability of your project or programme. If your situation is complicated or you have any questions please contact the Community Relations Manager who will be very happy to discuss your circumstances with you.
If your project, programme or purpose has changed or has come in under budget
It is likely that you will need to refund some or all of the donation provided unless you are able to present our Trustees with a compelling explanation as to why the remaining funds should be applied to an alternative purpose. Please contact the Community Relations Manager to discuss your options.