Accountability & Reporting
We love hearing updates and news about your project. The main way we do this is through accountability reporting.
Accountability reporting is a requirement for all funding provided by the Community Trust of Mid & South Canterbury and, depending on the type and length of our support, we may require progress reports as well as a final report. It is also important to note that we will be unable to consider future applications until your accountability reporting is up to date.
To help make reporting easier, we recommend keeping accurate records, such as receipts and bank statements, as you go.
Submitting your accountability report
Your accountability form is available online by logging back into your SmartyGrants account. This form can be completed and submitted as soon as the funds supplied. You’ll also receive a reminder email from SmartyGrants one month before your accountability report is due as a final reminder.
Have your plans changed or been delayed?
We appreciate that from time to time things don’t always go to plan and your project may be impacted or delayed by unforeseen circumstances. You can request a variation or extension through a letter or email addressed to the Trustees of the Community Trust of Mid and South Canterbury and forwarded to the Community Relations Manager who will present this on your behalf at the next board meeting. Please ensure that your letter includes the following information:
- The name of your organisation and the name of your project
- The amount of the grant received
- The original timeline for completion
- The proposed timeline for completion
- Other proposed project variations
- Reasons for the variation in the timeline or other project details
If you need help or advice, please call us FREE on 0800 672 287.